Executive Administrative Assistant

What You’ll Be Doing:

To help in establishing the key priorities, organize the tasks and help to keep the goals organized and in focus at all times.
General administrative tasks such as answering emails٫ scheduling meetings and making travel arrangements
Manage contact lists and organize managers’ calendars
Create and review customer/ contacts spreadsheets and keep online records
Organize the manager’s calendars
Organize meetings٫ travels and accommodations
Respond to emails, phone calls, messages
Create presentations, documents, emails as required
Organize communication via emails and phone calls
Create and schedule social media posts, keep social media accounts up to date, monitor engagement metrics, respond to comments, help grow an overall online presence
Handle important interactions with clients. Provide ideas and feedback about how to improve systems and processes
Provide support in every type of tasks that may come up and help in providing the solutions
Help make online orders, reservations, travel arrangements and itineraries, and other accommodations for executives’ personal lives.

Problem solving skills with high self-motivation to stay organized
Details oriented and good written communication skills
Familiar with technologies like desktop sharing, skype, cloud services
Proficient in the Microsoft Office Suite and advanced internet skills (Word, Outlook, PowerPoint and Excel)
Knowledge of online calendars and scheduling (eg. Google calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management and organizing skills
Dependable and multitasking skills who can meet and exceed expectations
High School Diploma Minimum, any additional qualification is a plus
Ability to work independently with little or no supervision
A strong Internet connection is required٫ along with experience using communication tools like zoom, Skype, Whatsapp