Human Resources Assistant

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What We Offer

  • Personalized Coaching and Specialized Training and Development Sessions
  • Competitive Pay
  • Tuition & Day Care Reimbursement
  • Mental, dental, vision & life insurance.
  • Company match for 401K
  • Community Involvement Opportunities
  • Paid Time Off
  • Rewards & Recognition for Stellar Performance
  • Opportunities for Advancement (Over 90% of our promotions are internal)

What You’ll Be Doing

  • Conduct new employee on-boarding including orientation and completion of new-hire paperwork. Prepare and use required electronic and printed materials.
  • Review new hire paperwork for accuracy, enter information into computer systems and payroll applications, follow up as needed, create new employee files, and scan all appropriate documents to new files.
  • Coordinate record corrections with various departments such as I.T., Training, Recruiting, HR, or team leaders as needed. Monitor and perform HR record keeping requirements that are campaign-specific and insures HR compliance
  • Oversees the front desk, acting as the Receptionist including; answering a multi-line phone, transferring calls, sorting mail, greeting/welcoming visitors, vendors and clients, administering employment applications/testing, employment verifications, recording miscellaneous payroll deductions, ordering headsets and badges, routing forms to the proper departments.
  • Facilitate leadership roadmap testing
  • Assist Operations Director with communication between center and the property management and cleaning services.
  • Post internal jobs, send out internal job posting announcements, and accept career forms for 201 file review
  • Monitors and maintains employee records, including personnel files in soft and hard copy using consistent and uniform processes; Directs archival and retrieval of archived records including document descriptions and reference aids; Directs disposition of worthless/outdated materials in compliance with applicable laws.
  • First point of contact for HR concerns including reasonable accommodation requests; As needed, provides guidance, referral to proper resources, and/or escalation to Operations Director or HR Director for resolution.
  • Administer arrest notification forms
  • Operate as the center back up for drug screening and criminal background checks
  • Coordinates applicant completion of required pre-hire paperwork from the Recruiting Dept.
  • Reviews disciplinary documents for accuracy and compliance with company policy and follow up when necessary.
  • Develop and maintain a resource binder for policies and procedures relevant to this position in both electronic and hard copy.
  • Coordinates planning and conducting center and community service activities including publicity, logistical details, pictures, and newsletter articles
  • Evaluate and respond to employee inquiries regarding policies, procedures, and programs, and directs them to appropriate resources for resolution.
  • Complete various administrative and special projects as assigned consistent with skill set and knowledge to assist entire HR team. Examples may include conducting or compiling results of focus groups, administering sales coach testing, coordination of leader training, distributing information for Winning Culture Survey as well as others.
  • May conduct exit interviews with employees and leaders
  • Partner with center leadership to remain informed of hiring needs, job specifications and qualifications
  • Build relationships with various sources for community outreach service projects;
  • Maintain confidentiality with HR issues and uses good judgment regularly.
  • Acts as a role model at all times; adheres to high ethical standards.
  • You should be open and responsive to consistent coaching; takes an active role in performance planning and goal setting; participates in professional development and self-development activities
  • Is consistently dependable in terms of work schedule and attendance, follow-through, meeting deadlines, and acting with a sense of urgency.
  • Project self and company positively by communicating/presenting information clearly and with a customer service focus both in person and via phone/email.
  • Takes responsibility and initiative to develop core skills and competencies by being involved in every facet of personal development.
  • Builds strong relationships with HR Manager/Director, other managers, team members and peers across departments.
  • Should be flexible in an environment by championing and embracing change.

What We Expect You To Have

  • Associate’s degree (A. A.) from two-year College or minimum two years related experience and/or HR training.
  • Previous HR management experience and/or current enrollment in study program for HR certification preferred.
Job Title : Human Resources Assistant
Department : Human Resources
Reports to : Human Resources Manager
Location : Dallas

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