Human Resources Administrator

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What We Offer

  • Personalized Coaching and Specialized Training and Development Sessions
  • Competitive Pay
  • Tuition & Day Care Reimbursement
  • Community Involvement Opportunities
  • Paid Time Off
  • Rewards & Recognition for Stellar Performance
  • Opportunities for Advancement (Over 90% of our promotions are internal)

What You’ll Be Doing

  • Assists HR Generalist with maintenance of all employee records
  • Updates employee files, accurately scanning/filing appropriate documentation
  • Examines employee files to answer inquiries and provides information to authorized persons.
  • Assists with HR record keeping requirements that are campaign-specific to ensure HR compliance
  • Administers drug screenings consistently and according to established procedures; maintains and properly files documentation; Notifies applicant/employee of drug screen results, using discretion where appropriate.
  • Conducts new employee on-boarding including orientation and completion of new-hire paperwork. Prepares and uses required electronic and printed materials.
  • Coordinates record corrections with various departments such as I.T., Training, Recruiting, HR, or team leaders as needed. Monitors and performs HR record keeping requirements that are campaign-specific and insures HR compliance
  • Develops and maintains a resource binder for the drug screening policy and procedures both electronic and hard copy.
  • Assist in training other HR staff in administering drug screenings
  • Compiles data, such as from personnel or other records, and prepares reports.
  • Assists with planning center activities, creating publicity, taking pictures, and submitting newsletter articles
  • Initiates criminal background investigations by entering pertinent information on applicants and new employees, retrieves and reviews search results for compliance with company hiring policies, and files results. On occasion, as directed by the HR Manager, may inform new employees of adverse results received resulting in termination.
  • May exit interviews, via phone or in person, of terminated employees as assigned
  • Conducts/set up prescreens for internal and external applicants/positions posted
  • May assist in conducting applicant interviews for hourly positions on occasion
  • Works with Recruiting team, assisting with new hire process including; assessment tests, drug screening and paperwork.
  • Assists the Recruiting team with career/job fairs and community events.
  • Assists the HR Department in organizing and participating in community “Give Back” service projects on behalf of the company.
  • Assists in answering employee questions and directing to resources available
  • Completes special projects and other tasks as assigned by HR Generalist consistent with skill set and knowledge
  • Performs duties as backup Receptionist as required including; answering a multi-line phone, transferring calls, sorting mail, greeting/welcoming visitors, vendors and clients, administering employment applications/testing, recording miscellaneous payroll deductions, ordering headsets and badges.
  • Builds strong relationships with HR Generalist, team members and peers across departments.
  • Is open and responsive to consistent coaching; takes an active role in performance planning and goal setting; participates in professional development and self-development activities
  • Acts as a role model at all times; adheres to high ethical standards.
  • Takes responsibility and initiative to develop core skills and competencies by being involved in every facet of personal development.
  • Is consistently dependable in terms of work schedule and attendance, follow-through, meeting deadlines, and acting with a sense of urgency.
  • Is flexible in an environment by championing and embracing change.
  • Follows all legal requirements relating to responsibilities
  • Follows company policies and procedures
  • Projects self and company positively by communicating/presenting information clearly and with a customer service focus both in person and via phone/email.

What We Expect You To Have

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Valid driver’s license or other Government issued ID. Successful completion of Receptionist training and Drug Screening training.
  • Knowledge of: Company policies and procedures as outlined in Team Member Handbook; Computer functions including keyboarding; computer programs including Word, Excel, Power Point, and Outlook; Receptionist duties and operating telephone system and its’ functions; copier/scanner/printer.
  • Ability to answer general questions regarding policies and procedures;
  • Ability to file employee records alphabetically and set priorities using guidelines outlined by HR Generalist.
  • Ability to communicate with customers and all levels of employees.
  • Ability to develop and maintain effective working relationships with peers across departments; Communicate effectively in both oral and written form.
Job Title : Human Resources Administrator
Department : Human Resources
Pay Grade : $12.00-$15.00 Wage varies based on experience
Location : San Antonio

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