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Communication is Key in Successful Vendor Management Programs

November 30, 2016 Matt Rocco

If you have a call center, then your success often relies on how well you can communicate and build solid relationships with your vendors. By no means do you want to have a strained relationship or lack of trust between you and those that are vital for your success. If you want to make long term relationships with your vendors, communication is the key. To make the best out of your business, follow these four tips.

Communicate Expectations

Make sure that your expectations are outlined and clear for your vendors to understand. Make sure that you set up meetings with all of the right people so that they know how they’re contributing to your goal & plan. The foundation needs to be clear and solid between you and vendors.

Communicate Proactively

Call center vendor management programs tend to do their worst when there isn’t consistent communication. If you aren’t in constant contact with your vendors, the relationship may begin to slip. Weekly meetings can help make sure that there is trust established between both parties.

Communicate Plans

One of the biggest mistakes that call center managers can make is to keep their goals and plans secret. It’s better to be open about them. Keep the line of communication open so that the vendor understands the kind of success your business is seeking. Additionally, if anything changes, you want to make sure that you relay it to your vendors. They should always be up to date with current information.

Communicate with Key Vendors

If some of your vendor managers offer a skill or service that is particularly critical to your success, you want to make sure to bring them to the table. Invite them to meetings where you’re going to be discussing key strategies. In many businesses, collaboration is really a building block of succeeding. Keep those lines of communication open and invite relevant vendors to your meetings.

Communicate Rewards

If your vendors are performing well, make sure that they know it. It’s imperative that you recognize those that are doing the best so that they might be able to motivate others. Monthly reviews can also help boost morale when it comes to those that are doing well. Recognition and rewards can attract vendors to you.

At the end of the day, when you work in call center; vendor management is important. One of the vital components of your success, however, is your relationship with your vendors. The best way to be successful is to keep your communication strong.