Communication is Key in Successful Vendor Management Programs

  • Communication is Key in Successful Vendor Management Programs

If you have a call center, then your success often relies on how well you can communicate and build solid relationships with your vendors. By no means do you want to have a strained relationship or lack of trust between you and those that are vital for your success. If you want to make long term relationships with your vendors, communication is the key. To make the best out of your business, follow these four tips.

Communicate Expectations

Make sure that your expectations are outlined and clear for your vendors to understand. Make sure that you set up meetings with all of the right people so that they know how they’re contributing to your goal & plan. The foundation needs to be clear and solid between you and vendors.

Communicate Proactively

Call center vendor management programs tend to do their worst when there isn’t consistent communication. If you aren’t in constant contact with your vendors, the relationship may begin to slip. Weekly meetings can help make sure that there is trust established between both parties.

Communicate Plans

One of the biggest mistakes that call center managers can make is to keep their goals and plans secret. It’s better to be open about them. Keep the line of communication open so that the vendor understands the kind of success your business is seeking. Additionally, if anything changes, you want to make sure that you relay it to your vendors. They should always be up to date with current information.

Communicate with Key Vendors

If some of your vendor managers offer a skill or service that is particularly critical to your success, you want to make sure to bring them to the table. Invite them to meetings where you’re going to be discussing key strategies. In many businesses, collaboration is really a building block of succeeding. Keep those lines of communication open and invite relevant vendors to your meetings.

Communicate Rewards

If your vendors are performing well, make sure that they know it. It’s imperative that you recognize those that are doing the best so that they might be able to motivate others. Monthly reviews can also help boost morale when it comes to those that are doing well. Recognition and rewards can attract vendors to you.

At the end of the day, when you work in call center; vendor management is important. One of the vital components of your success, however, is your relationship with your vendors. The best way to be successful is to keep your communication strong.

By |2016-11-30T13:03:14-06:00November 30, 2016|


Matt Rocco is the President/CEO for Etech Global Services. Matt is a 38-year veteran of the BPO industry. He has held key leadership positions within Dun & Bradstreet, The Berry Company, and Etech Global Services. In the past 38 years, he has spent time in every facet of call center operations and outsourcing processes. Matt has been an avid speaker at many industry events and was featured in the articles of various renowned periodicals including The Wall Street Journal, Contact Center World, Call Center Magazine, Call Center Times and others.

Recent Blog

How Servant Leadership stands out from traditional leadership?

September 15, 2021

As challenges in the workplace continue to evolve alongside the needs of team members, forward-thinking leaders are always looking for new solutions.

Read More

What are the Best Customer Experience Trends Your Brand Needs to Watch for in 2021?

July 8, 2021

We have already passed the first quarter of 2021 and if your brand has not yet started preparing for your customers’ changing expectations in the New Year, you are missing the boat!

Read More

The Continuing Impact of Human Resources during this Global Pandemic

June 30, 2021

The Coronavirus Pandemic has altered the lives of many people and continues to create a tremendous amount of disruption for many businesses.

Read More
Go to Top