Features that Make a Chat Service Stand Apart

“Bring home the customer”, is a widespread proclamation that we often hear from companies. With numerous options that exist today along with a savvy consumer base, customers are demanding better call center services and don’t hesitate to walk away from a company that does not provide superior customer service.

So what makes a call center “stand out” so that customers keep coming back? The ability to have their questions or problems resolved quickly.  How does this happen?  By a convenient new technology known as web chat service.

Chat service or chat support is the latest addition to the Call center function and enables the company to provide instant support to their customers. A “must have” in our highly mobile and competitive marketplace. Chat service is quickly becoming the preferred interaction mode, generating increased levels of customer satisfaction.  When we compare chat services, there are a number of things to look at in order to determine if the service is well executed.

Let’s take a look at a few:

Length of Chat Times– It is important to customers that they feel their issue is handled quickly and efficiently. Chat times can range anywhere from 8-15 minutes but the more quickly the issue is resolved, the better. The Chat rep should strive to solve the customer’s issue in the first interaction.

Knowledgeable Chat Team-The chat support team should have the same level of knowledge as other email or phone team members.  They should be well versed in all aspects of the company in order to provide quick on-the-spot assistance.

Reporting– Your chat service should document all customer interaction without error along with the amount of time taken to support the customer’s need. Reporting should cover the following:

  • Average Handle Time
  • Average Speed Of Answer
  • Concurrent Chat Time
  • Offline Chat Requests

Proactive Chat Support– Proactively offering your customer a chance to chat instead of waiting for them to ask can often eliminate customer frustration.  Even if the customer initially declines the offer to chat, knowing that the live chat option is there can go a long way in preventing frustration.

While this list doesn’t cover everything, this is a great starting point when evaluating your live chat services.

By |2014-02-13T00:00:39-06:00February 13, 2014|

Author

Amit is passionate about helping business leaders adopt strategic outsourcing to make their business and workforces healthier and more productive. Amit is a subject matter expert on Live Chat and Digital Marketing including Social Media, Data and Workforce Management Analytics. He loves sharing his thoughts on How industries can benefit using Live Chat Solutions, Digital Marketing, and effective customer engagement solutions.

Recent Blog

How to Keep Your People Motivated Using Servant Leadership?

June 9, 2021

Servant leadership methods are intrinsically motivating and can boost productivity, profitability, morale, and team member retention rates.

Read More

What are the 5 Major Cybersecurity Trends to Watch in 2021

May 31, 2021

With the buzzword digital transformation becoming more popular, during ongoing uncertain times of the pandemic and increasing use of computerized systems having a lack of appropriate cybersecurity infrastructure, there is a steep rise in the cyber-attacks.

Read More

Why Coaching and Learning Tools Are Integral to Your QA Program?

May 26, 2021

Every business needs to be constantly on the lookout for new ways to evolve. If you want to make meaningful progress as a company, one of the best things you can do is seek out new opportunities for growth and improvement.

Read More
Go to Top