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4 Top Tips To Boost Technical Customer Support

June 23, 2017 Ronnie Mize

Technical customer support refers to a lot of services by which enterprises give help to users of a technology product, for example, cell phones, TVs, PCs, software product or other informatics, electronic or mechanical products. By and large, technical bolster services address particular issues with a product or services as opposed to the provision of training, customization, or other support services. Most organizations offer technical support for the product they offer, either openly accessible or for a fee.

Handling the more technical side of customer services can be tricky now and again. At the point when clients require a more accurate solution to a tech test, there’s value in knowing how to resolve the issue in the speediest, best way. While a significant portion of similar core principles of customer service applies, help desk and tech to support regularly require a more specialized touch to ace.

It’s significant that many companies roll the assistance desk and technical support roles together. In general, however, the help desk is most every now and again considered the first line of defense for handling initial customer contact and all the more easily corrected tech issues, while technical support is the more particular second level that harder problems get raised to for resolutions that require further expertise.

A technical customer support ticket that comes in through telephone, email or any other channel your team uses will frequently hit the help desk, where agents will work to resolve the issue or gauge whether it should be raised higher up the knowledge stepping stool. If it’s a straightforward solution, for instance, if a customer obtained a product that is feeling the loss of a key component and they’d like a new part it’ll get resolved at the help desk level.

If a customer is encountering more top to bottom issues with a product that the helps desk doesn’t have a useful answer for, notwithstanding, their inquiry would be knock up to technical support. For instance, if a gadget is acting bizarre and ordinary steps to reboot or reset the device aren’t working, an agent with more intimate technical ability on the product can help handle the issue.

Depending on your call center technology organization, your products, and your team makeup, help desk, and tech support may be either united into one role or separated further into a bigger number of levels or department for every role or product line.
Rather than the questionable catchphrases, how about, we discuss genuine, noteworthy technical customer service tips that you can use to do what makes a difference and develop your business.

1) Identify and assess the issue level

 
Customer issues of a more technical nature can run the range as far as many-sided complexity and simplicity of resolution, which is the reason it’s vital to pinpoint the issue promptly and rapidly assess whether it’s something that can potentially be solved with a basic fix. Towards one side of the spectrum, a customer may require guidelines on the most proficient method to recoup a lost password or directions to restore a damaged product for substitution. On the upper end, they may need to troubleshoot a sudden device disappointment or report a software stopping glitch they’ve experienced that is never seen. Guiding customers to an important resource like video tutorials, well-ordered directions, and client gatherings that give quick responses to regular tech issues can be an incredible approach to speed things along. However, it’s additionally valuable to recognize more intricate problems early so they can be routed to colleagues with the proper skill to unravel them.

2) Gage the customer’s technical level

 
Utilizing instinct and hints from the discussion or correspondence, it’s useful to attempt to distinguish the customer’s level of technical experience with a specific end goal to decide an ideal approach to help them. For a few customers, something that may appear like a simple fix could be significantly more complicated if they’re not technically inclined. Alternately, a customer with a more prominent level of technical ability may communicate all the more smoothly and get the solution they require from talking with an agent that has more specialized aptitude on the matter.

For instance, cable and Wi-Fi connectivity issues are a typical illustration. An educated customer may make sense of a fix rapidly with access to your company’s learning base, while other casual users may be flustered over the thought of chasing around for the reset button. Making sense of a customer’s level of technical ability makes it less demanding to point your team’s response in the correct direction.

3) Check for previous support tickets

 
It’s normal for some customers who encounter technical issues to experience a portion of similar issues or even related ones more than once. Looking into any earlier support tickets logged for a particular customer can give helpful pieces of information that may help speed the procedure along, which is a good thing for every person involved. Previous tickets may have notes that let you guide the customer to a better resolution or fast track them to the correct office to fathom their issues better.

4) Take detailed, useful ticket notes on each interaction

 
Call center agents don’t need to compose a book on each customer, however keeping detailed, precise notes that help understand issues, their unique situation, the proposed solution, and the final result can be priceless both for following common problems and for helping customers who repeatedly reach out with similar problems. Technical custom service software solutions make the way toward tracking tickets and keeping exceptional customer information less tasking.

In conclusion, while many individuals consider technical customer support as a cost of doing business, the numbers don’t lie: customer support pays off. It has been found that expanding customer degrees of consistency by 5% builds business gains by 25% to 95%. By utilizing the techniques above, you can be on the way to accomplishing profits like that for your call center technology organization.

Ronnie Mize

Ronnie Mize is the Chief Security Officer of Information Technology for Etech Technical Services. Ronnie has been in the technology sector for 20 years and has held technology leadership roles. He has extensive experience in technology development and deployment as well as implementation of business processes and defined methodology. In addition to his responsibilities at Etech, Ronnie also serves in the Information Systems Audit and Control Association, The Electronics Advisory Committee for Angelina College, The Call Center Experts Group, and the Information Technology Advisory Council.