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The Success Story of Indian Inbound Call Center Service Providers

With a wide range of services in their arsenal, inbound call center services in India is witnessing overwhelming growth. With their professional expertise and talent pool, call centers are able to service their clients in the best possible manner. Although most of the customer support agencies provide both outbound as well inbound services, inbound services are most preferred due to their convenience of management and appraisal procedures. Inbound call center services are mainly about customer support related to both technical as well as non-technical issues. Customer service executives receive calls from customers located all over the world with questions about the client’s products and services which have to be resolved in the best and quickest possible manner. Since customers can call from any corner of the world, usually inbound call center services hire employees who are proficient in multiple languages as it helps them reduce costs for additional staff for various language capabilities. Corporations Seek Inbound Call Center Service Providers for Cutting Costs It is not feasible for major and large-scale business corporations to set up separate departments for reviewing customer feedback and taking preventive measures. It is here that the inbound call center services come to the rescue with their professional infrastructure of space, personnel and equipment which are ready to take on any assignment of any size to satisfy their client requirements. This makes interactions with customers a cake walk for big corporations which can use their valuable time for other tasks. Inbound call center services provide monthly and periodical reports to their clients stating various figures of customer inbound calls, successive resolutions and even conversion rates of sales. Sometimes calls come into these services with inquiries for other products offered by the client. Hence, inbound call center service providers are able to cut down costs which otherwise would be required for marketing and promotion. Outsourcing Inbound Customer Service Calls India is considered to be the home of inbound call center services. With its mammoth population of English speaking graduates, the country has been approached by corporations across the globe to provide inbound customer support services. Apart from Asia, many western continents are also approaching the country’s widespread call center services for giving high quality customer care services. The quality of staff employed by Indian companies are really the best in the industry and that is the reason why, despite stiff competition from Japan, China and other eastern countries, India has been able to mark a high success rate in this industry within very little time. Since the time outsourcing became a common practice, India has won a large share of the call center market which offer inbound call center services as well as outbound call center services. With its abundant rural space and highly efficient English speaking population, the country is yet to gain more success in the field over its counterparts.

Features that Make a Chat Service Stand Apart

“Bring home the customer”, is a widespread proclamation that we often hear from companies. With numerous options that exist today along with a savvy consumer base, customers are demanding better call center services and don’t hesitate to walk away from a company that does not provide superior customer service. So what makes a call center “stand out” so that customers keep coming back? The ability to have their questions or problems resolved quickly. How does this happen? By a convenient new technology known as web chat service. Chat service or chat support is the latest addition to the Call center function and enables the company to provide instant support to their customers. A “must have” in our highly mobile and competitive marketplace. Chat service is quickly becoming the preferred interaction mode, generating increased levels of customer satisfaction. When we compare chat services, there are a number of things to look at in order to determine if the service is well executed. Let’s take a look at a few: Length of Chat Times– It is important to customers that they feel their issue is handled quickly and efficiently. Chat times can range anywhere from 8-15 minutes but the more quickly the issue is resolved, the better. The Chat rep should strive to solve the customer’s issue in the first interaction. Knowledgeable Chat Team-The chat support team should have the same level of knowledge as other email or phone team members. They should be well versed in all aspects of the company in order to provide quick on-the-spot assistance. Reporting– Your chat service should document all customer interaction without error along with the amount of time taken to support the customer’s need. Reporting should cover the following: Average Handle Time Average Speed Of Answer Concurrent Chat Time Offline Chat Requests Proactive Chat Support– Proactively offering your customer a chance to chat instead of waiting for them to ask can often eliminate customer frustration. Even if the customer initially declines the offer to chat, knowing that the live chat option is there can go a long way in preventing frustration. While this list doesn’t cover everything, this is a great starting point when evaluating your live chat services.

Customer Service Chat Helps Online Stores Reap Profits

Ecommerce is the backbone of online retailers. These companies do not have a brick and mortar set up to attend to customer calls, queries and grievances. They rely on customer service chat for quick resolution of customer questions without having to set up physical offices that need space, time, money and maintenance. Online tech support chat is the trend of today’s way of attending to customer questions and issues. It is easy to establish and very efficient since customers are able to reach out to manufacturers and business organizations directly without the hassle of long lines and endless traffic. It is not easy to provide excellent customer service without having some sacrifices. Highly trained and experienced customer service executives are required to handle hostile customers who are disappointed with the slightest problems with their products. Customer service chat is more efficient Customer service chat is a direct one to one interaction with a customer with the aid of an internet connection. The interaction could be voice based or non-voice depending on the service extended by the company. Usually major corporations seek the service of outsourcing agencies to carry out live chat services. With the help of product manuals and descriptions, executives are able to resolve customer grievances quickly and efficiently. When it comes to business the old saying “The Customer is king” still prevails. In customer service chat, companies have to ensure that enough importance and relevance is given to the problems faced by the customers before jumping to conclusions about the mistakes made by the customer. Difficult customers should be handled with care and delicately since they can potentially tarnish the company’s reputation through word of mouth, whereas, high quality customer service will result in more positive publicity yielding more business. Outsourcing customer service chat assignments It is a feasible business decision to outsource online tech support chat assignment considering the cost, time and labor involved in setting up such an infrastructure. There are many call centers and agencies that provide exclusive services to meet the requirements of clients who want to take care of their customer grievances without having to spend a lot of time and money. Outsourcing live chat services is cost effective in the long run since the company has to pay only a fixed amount without having to incur additional costs for more personnel and equipment. While appointing a customer service chat, care should be taken to ensure that the company has a proven track record of providing high quality services in the industry. Experience and expertise will ensure that the customers are offered the best solutions for their problems without much delay. This will lead to increased business and goodwill as customers see that they are treated in a courteous and efficient manner when dealing with problems. Customer service chat is essentially the best way to hear to your customer’s grievances. It provides a great platform for interaction which can even lead to better products and services.

Enhance Customer Experience and Engagement with Online Tech Support Chat

Customer aspirations are forever increasing with the constant introduction of new and innovative products. We live in an era where the customers are more internet savvy and web oriented than ever before. With the availability of so many options and choices from web stores and retailers now, customers have become more powerful in selecting the products and services of their choice from any retailer. Competition has become stiffer and more new companies are coming into the field with products and services that sweep customers off their feet and rush to the payment portals. Hence, getting customer engagement and enhancing their satisfaction has become more challenging but possible with the help of web tools. Online tech support chat, although old, is the newest trend in the IT sector with the help of communication equipments enabled with internet and telephone lines. The Internet has brought customers and retailers together.Today customers find it easier to approach any retailer and buy goods and services over the internet. However, when it comes to post sales service, not as many retailers show as much enthusiasm for this part of the transaction as they did in getting a product sold. It is here that companies that have enabled live chat services for their customers have gained a competitive edge. Customers appreciate the convenience of having a live interaction with a customer service rep in order to get their product queries solved. More than a recorded voice; a live customer service chat is much more effective in resolving customer questions. It offers the flexibility of solving customer grievances on the spot, without having to make them wait, which can be frustrating for customers and often cause them to turn to your competitor. The following points will ensure that the online tech support chat service of an organization gets the best response and approval from any customer: Proactive support chat request: Online customer support representatives can set up a one-on-one interaction with customers with the help of a chat window on the company website. They can volunteer to start conversations with the site visitors, whose requirements can be understood and service provided accordingly. Address Customers by their names: It is very important to ensure that customer support executives are using the customer’s name in order to make them feel important and valuable by the company. All of us like to be addressed by our names and a customer is no exception to this. Pre-Chat study of customer profile: helps a customer service executive to better understand the requirements of a customer and guide them accordingly. The customer does not have to waste time explaining his preferences and tastes, each time he visits the website. Tracking chat History: Using this feature in a customer service chat will enable chat operators to study the previous problems faced by the customer and help them diagnose the present situation and take suitable actions. They don’t have to rely on additional information from other sources which can make the customer impatient.

The Benefits of an Online Tech Support Job

The internet and information technology sector has opened a wide range of exciting job opportunities for many engineers, artists and businessmen. It has something to offer everyone who wishes to grow their business using its various tools and services. The internet offers jobs on both the technical as well as creative sides and one need only choose the one he or she prefers. Of all the sectors, the technical industry provides the best opportunities for software engineers, technical support executives and even online tech support chat professionals. This is a new branch of internet jobs that is growing exponentially. Online tech professionals extend their valuable services with the help of internet connectivity. They are able to help clients sort out technical issues with computers networks and even peripheral devices through wireless connectivity. Without a face to face conversation, live chat services can help people sort out issues with their computers and get them repaired quickly. Online tech support offers the comfort of working from home Online tech support professionals are considered to be the best and the smartest among IT professionals. They come in the form of system operators, code programmers, hardware engineers and even ethical hackers who can hack into any network and relieve vital information. The working environment of a customer service chat professional is quite comfortable since they have the flexibility of working from the comfort of their home without having to go to the client’s place of business and spend hours commuting. An online tech support chat professional is sometimes known as a systems programmer since they have to use technology and software together to make things work quickly. They bear the huge responsibility of identifying the strengths and weaknesses of any system and to improve it by closing any possible loopholes. The varied roles of an online tech professional The job of a customer service chat professional does not end with giving solutions for system breakdowns and troubleshooting. At times they are also consulted to give suggestions about IT infrastructure, software platforms, hardware recommendations, and sometimes even suggestions on improving an entire program. Hence, it is very important that an online tech professional stays on top of the latest trends and innovations in technology and information technology, other than just basic troubleshooting problems, in order to provide the best possible services to his clients. The qualifications for a live chat services expert may differ from firm to firm. Some might require a college degree while others may value experience and expertise much more. However, the more technical experience a person can gain, the greater the demand will be for your online services.

Live Chat Services Ensures Instant Query Solutions

The internet has begun to dominate our daily lives to a very large extent. The world has become more competitive with the help of internet. Businesses are able to reach out to more new customers and business opportunities thanks to the World Wide Web. Also the customers are able to seek the services of manufactures easily as internet has made the smaller, closer and more convenient. With the help of online tech support chat businesses are able to offer instant and real time guidance and services to customers without having to rely on direct service. Consumers are able to get quick online remedies to complete their shopping requirements and product associated queries. Naturally, the internet is the choice of millions for business and it has also become to be a way of life. Companies are able to showcase their products and services easily with the help of websites and internet domains. Online live chat services to resolve customer grievances If it can gain business it can retain business too. Live chat services with customers are the easiest way of resolving product and service related issues which otherwise have to be dealt in person by technicians and customer service executives. With the help of internet customers are able to engage in a conversation with the company executives face to face and thus resolve any or all of their problems in an easy manner. These services ensure that the customer continues to remain loyal and attracted to the company for its customer oriented services. Customer service chat ensures that customers are given appropriate treatment and consolation for the losses suffered by them due to inferior service or wrong products. They can set right customer grievance by fixing up a replacement or by giving the right guidance to set right things. The outstanding characteristics of live chat services are: Multiple customers can be handled simultaneously without the need to be hooked with a telephone. Customers get interaction in the form of text conversation from where they are able to gain info for resolving their queries. Customers are able to get their grievances attended even after office hours. Since the whole concept is based on the internet people are able to access and obtain information real time without the restriction of any working hours or holidays. Further, there are options where customers can send and receive solutions in the form of an email without having to indulge in online tech support chat. Further, companies are able to attend to a large number of enquiries without having to employ more staff and infrastructure. This cuts down costs significantly and improves the overall profitability of the business. It is also proven that live chat services are able to achieve more sales since customers are getting their queries about future products solved instantly and graciously. Skilled and trained chat agents can lure more customers and make them buy new products without incurring additional expense. It goes without saying that, customer service chat hence is possibly one of the best ways of enhancing customer satisfaction.

Contact Center Outsourcing Trends in 2014

To Outsource or not? That is the question! And a BIG question it is as companies head into 2014. There are many opinions circulating out “there” as to whether or not businesses should continue to outsource the ever-increasingly important part of their business known as The Contact Center. For many businesses, the Contact Center is the first point of contact between a business and the customer, so ensuring a positive customer experience is crucial. In the past, many businesses have seen the contact center as a small part of what they do, turning this part of their business over to outsourced providers as a means of reducing operating costs. However, companies are now thinking long and hard about outsourcing and are thoroughly evaluating outsourcing partners before making a decision. First, some businesses are looking at the cost/benefit of their call center locations. Instead of outsourcing all of their customer service offshore, for example, companies are considering the best locations for each function. Companies are outsourcing different functions offshore, onshore and near shore which provide cost savings and also provide the perfect blend of skills for those tasks. A second major factor driving outsourcing trends is the issue of security. With more devices in use, the risks to personal information increase significantly. Many businesses are finding that having very experienced contact center partners with proven secured environments are a must-have, whether onshore, near shore or offshore. The main issue is finding the most secure environment when it comes to protecting their customers’ personal information. Companies are also interested in having the contact center themselves, or the headquarter location, nearby so it is easier to monitor how personal information is being handled. More devices, along with changes in technology such as mobile apps and social media, are also contributing factors to the current shift we’re seeing. Finally, for many companies, there has been a shift in how they see the contact center. Where as in the past, many saw it as a small part of what they do, the contact center is now shifting to a more “front and center” part of operations. Because it is the first point of contact between the company and the customer, many businesses are seeing the importance of devoting more resources to the contact center. This includes providing a higher level of training to contact center employees, investing in new technology and ensuring their customer service is excellent with a robust quality monitoring program. Companies are also evaluating their internal customer service capabilities closely and determining if relying on an outsourced partner with deep expertise would provide better service to their customers than they can manage internally. Contact centers are emerging as “the emotional hub” of the company, where customers voice concerns, questions and go to solve problems. As technology continues to evolve along with the impact of social media, businesses are finding that keeping the increasingly important contact center with a trusted, experienced, and secure partner who provides offshore, onshore and near shore options, is proving to be the right answer.

Call Center Trends To Look For in 2014

A new year always brings with it the anticipation of new things, and for businesses this is no different. Businesses have to keep up with these changes in order to stay competitive especially since we live in an ever-changing world where technology is constantly evolving. These constant changes provide challenges for all aspects of business, but particularly the Contact Center. So what are some of the changes that Contact Centers can anticipate in 2014 and beyond? While there are many that we can anticipate, let’s take a look at what are likely to be the top four. One of the biggest anticipated changes coming is the use of Voice Biometrics. Voice Biometrics verifies a customer’s identity through unique patterns in their voice and this is proving to be a useful tool in call centers that have experienced fraud and abuse. Not only is the voice a stronger form of identification than the more traditional security questions, but it is also a huge cost saver. According to a recent article released by VoiceTrust.com, U.S. call centers spend over $12 billion each year verifying the identity of their customers. By authenticating a customer’s voice, companies can avoid the traditional security questions and account information saving time and money. A second major change in the contact center for 2014 is Cloud Migration. Expect huge growth in this area in the New Year, particularly for small and medium-sized businesses. Cloud-based infrastructure greatly reduces upfront costs for businesses by offering an affordable monthly payment model. Additionally, the cloud based system functions more efficiently now than compared to its infancy, eliminating the functionality gap between on-site and cloud-based hosting. A third change that we can expect to see this year is in the area of Social Media. Twitter and Facebook are rapidly changing the way customers and contact centers communicate. If they haven’t already, call centers across the globe would be wise to adopt these social platforms in 2014. Social media can make or break any business and if call centers are not ahead of the social media curve with both of these platforms, they could stand to lose a lot in the year ahead. Twitter and Facebook are excellent tools for monitoring customer satisfaction, but if your business is lagging behind in this area, one negative tweet or Facebook entry from a dissatisfied customer can mean huge losses for your business, not just in sales but in the ever-important area of Public Relations. This leads to the fourth major change we can expect in 2014 which is The Voice of the Customer. Contact centers are being much more proactive in gaining customer feedback as a means of improving customer relations and over-all satisfaction. This feedback can be gained through many channels, not the least of which is Social Media. While these are certainly not all of the changes Contact Centers can expect in 2014, these are definitely the top four that all businesses, who rely on contact centers, should be ready to move forward with in the New Year.

The Importance of Average Handle Time

Numbers, numbers, numbers. If you have any experience working with, or at a Call Center you know that numbers have a huge role in the success of your Call Center. One of the most important metrics and numbers to measure, regardless of communication channel, is Average Handle Time (a.k.a AHT.) This metric measures the total length of time it takes the call center agent to handle the customer and their issue. Based on the specifics of the campaign and its requirements, some campaigns stress having a low AHT, while others do not put much emphasis on it because they want the agent to engage and carry on a conversation with the customer. In this blog, we are going to look at several questions a company should ask itself to help in deciding whether or not to lower their AHT. What are the benefits of having a low Average Handle Time? One of the most noticeable benefits a call center will recognize in having a low AHT is an increase in productivity amongst the agents. When the agents are encouraged to handle the issue with the customer as efficient as possible, they are able to handle more customers. More customers being handled, means less customers waiting in the queue and becoming irritated. However, this is just one side of the coin. Low AHT can sometimes lead to agents rushing customers off the phone or chat because they are so focused on having a low AHT. When agents have that mindset they can end up leaving customers with unanswered questions. It is vital for companies to find that happy medium between rushing the customers of the phone and having a full on lengthy conversation with the customer. We will discuss this a little more in depth later on in the blog. Do your customers want you to have a low AHT? Every customer wants to be treated special, where their questions are listened too and are resolved immediately. This question is a little tricky because this is really dependant on the type of campaign that is being offered. Majority of the campaigns and people calling in alike, want to spend as little time on the phone as possible as long as the issue is addressed and solved! If the call center is able to properly assess the customer issue and come to a conclusion on the first call, then the customers will be happy with their experience and will be happy that they did not have to spend a chunk of their day on the phone with an agent. In this case, the customers want the call center to have a low AHT. One thing, which we have seen time and time again, is call center agents trying to keep their AHT down so they actually end up rushing the customer off the conversation. While this may look good in regards to AHT, we can almost guaranty that the Customer Satisfaction metric will suffer tremendously. More than likely that customer who was just rushed off the call will have to call back in again and again until all their issues are properly addressed and we all know how frustrating that can be. Are your agents ready to reduce AHT? This last and final question puts the focus on the people who will handle the customers directly, the call center agents. While every agent different and unique in their own way, the call center doing the hiring needs to pay close attention to the agent’s conversational skills and properly place them in the correct campaign. This will help in the overall success of the campaign down the road as nothing is more important than the people working for you. While some agents may have the tendency to chit chat and some may be very skilled at resolving issues right away, it goes back to the call center’s ability to strategically place the right type of agent where they belong. How do we manage to achieve low AHT yet maintain good C-Sat? In this competitive environment a lower AHT with good C-Sat (Customer Satisfaction) is something which every client would like to look at as this shows the efficiency and the quality of people the company has. A low AHT can be achieved through an optimization process of voice or chat through various steps. Through a quality study it is necessary to identify the kind of customers coming in and the questions they have and the answers provided by the agents. There can be tweaks to the answers to get it accomplished is the shortest time. Pre call or chat survey also helps in identifying the customers concern and moving them to the right representative. Modifications on the website to make it more user friendly so that the basic knowledge of the product is imparted to the customer before getting on the phone or chat with the representative. A constant check on the customer behavior and creating a business intelligence data to make the necessary tweaks is a must to efficiently control AHT while maintaining a high customer satisfaction rate. All this can be accomplished through constant calibration sessions with the Client and working as partners to grow the business to create a win win situation for all.

The Big Three

When time is of the essence and a consumer is looking for a response, they used to have to pick up the phone and call in only to be put on hold for who knows how long. Consumers were frustrated and wanted a faster, painless way to talk with a representative. Live chat busted on the scene as a key communication channel and as one that could be utilized across the globe. Regardless of the size of the business, having a live chat agent there to answer any questions the customers may have, not only helps the business cut costs, but also helps the customers stay happy and loyal. Thousands of businesses are offering the same services as your company so how do you stand out from the competitors and really strive? Just like any other aspect of business, you are only effective and successful if you deliver quality. When it comes to improving the communication with your customers, you need to measure the effectiveness of your live chat program, which can be done by measuring it by what we like to call “The Big 3”: CSAT (Customer Satisfaction) “You keep your customers happy, and they will keep you in business.” Customer satisfaction has remained, and most likely will always remain, the biggest aim for every business. A happy and satisfied customer represents a profitable business. In the case of live chat, having an agent there to answer questions in a timely and accurate manner, will do wonders for a company’s CSAT. Customers want to communicate in the mode that they are most comfortable with and according to the latest trends, live chat is where they want to be met. Response Time As mentioned above, the amount of time it takes a company to respond to their consumers is a huge factor in the overall success of the live chat feature. Company after company sees negative results from their live chat simply because they do such a poor job responding to their customers! Having a live chat agent trained and ready to answer any questions as soon as the customer chats in, leaves a positive image and a satisfied customer. Average Chat Handle Time This last factor can be a little tricky but still should be measured very carefully. Having a low chat handle time, meaning the entire time from beginning to end of the chat conversation, can mean several things. One being that the chat agent was able to quickly answer the customer’s question or, the customer did not want to spend their time chatting with you. This is where it falls on the business initiating the chat to keep a watchful eye on this metric to ensure that there is a happy balance in the overall Average Chat Handle Time.

Remarkable Difference: The Comeback! – Part 1

In today’s high performance environment, it is common to find a disconnect between our employees and our management teams. Each company seems to have their own view on why this is the case such as a lack of time or just a lack of resources. I say the blame falls on the management teams. Having this disconnect in a company leads to a constant riff between the employees and the people in charge. If this issue is not met head on, the chances of the business being successful and growing seem to come to an abrupt halt. In a past survey focused on why certain businesses fail, the results were truly staggering. The survey showed that 83% of businesses fail when there is a disconnect between the employees and the management team. With results such as these, I think it is safe to say that employee engagement is crucial to the success of a business. With businesses shifting their focus towards their employees first and their customers second, it has proven difficult to set the correct priority between the two. It is crucial for all businesses to first give priority to their own people. The best way to do this is to engage them with various business improvement conversations or growth initiatives. A successful employee engagement initiative helps create a community at the workplace, not just a workforce. When employees are effectively and positively engaged with their organization, they form an emotional connection with the company. This affects their attitude towards both their colleagues and the company’s clients, which leads to improve customer satisfaction and service levels. Today major businesses have their own ways of engaging employees (both new and old). In order to make employee engagement a success, they have to have a strong follow up plan. In short, this means the companies need to actually respond to the employee’s feedback and suggestions. When companies are able to take this invaluable feedback from their employees and actually show them they are doing something with it, the effect is an enormous boost on the employees moral because they know they were actually heard. This step, even though it may seem simple, can make or break your efforts. If companies do not follow through on their promises for their employees, they can almost without a doubt expect nothing but failed attempts and frustration on both sides. Listed below are several different effective and efficient employee engagement activities to help your organization start feeling more like a single operating unit and not two separate divisions: Communications activities These activities help organizations keep their employees in the loop with what is going on both inside the company and outside. Efficient communication activities also create an open and transparent culture within the organization. A few good examples of communication activities are: Develop communication teams or a group of employees who communicate all updates related within the organization. Such groups should have a good mix of employees from each level as this proves to be the most effective way in engaging all levels of business. In house newsletters or magazines. Intranet tool for all employees where any update or changes can be posted for a quick view. Monthly, quarterly and yearly updates on the organizations goals and achievements. Robust feedback model such as a winning culture survey (half yearly and yearly), quarterly focus group system based on a 360 degree model. Strong follow-up mechanism on any employee feedback with status updates and listed further actions to be taken. A dedicated corner (notice board or communications board) on site where all updates or organizational related information can be posted. Activities to develop the culture of the organization These activities help organizations in creating the sense of ownership within their employees. This sense of ownership and pride in the organization helps create a unified organization. Common approaches include: Clear HR polices Policies should reflect “Employee-first” approach of the organization Driving employees towards corporate social responsibilities Strong work life balance initiatives Developing a transparent and safe work environment All actions and reactions of the organization should reflect the commitment towards the well being of the employees Events and activities which promote the vision and mission of the organization A quick decision making process with transparency throughout Team building activities Creating a team environment plays a huge role in helping businesses achieve a successful employee engaged atmosphere. An organization filled with employees who have the mindset of being a team player is one that is on the fast track to a successful business. When employees feel part of a team, they share a mutual feeling that they belong and that each one of them plays a crucial role in the overall success of the organization. Popular approaches include: Team recreational events or activities wherein a team would be required to participate. Examples can be trips to a movie, team lunches/dinners, or a sporting event. Social activities such as barbeques etc. Community related events like fundraising, organizing blood donations, volunteering etc. Leadership development for the organization to adapt to the changing market, it is important to have people with leadership skills not just a leader with great skills. This helps with consistent performance and creativity. Practices can include: The organization should have clearly defined leadership requirements Effective performance management processes with clear ways of performance evaluation Employee empowerment Openness between supervisors and peers with feedback going both ways Effective coaching and mentoring activities along with a strong culture of self-development Strong Reward and Recognition Programs Reward and recognition practices play a crucial role towards making all employee engagement activities consistent. Studies have shown that, while money in itself is not always the sole motivating factor, the absence of a financial reward system can be a significant demotivator. Reward Programs help: Provide a clear framework for rewarding everyone in the organization for their performance Motivating employees, thereby creating a positive morale in the organization Increasing the satisfaction level of the employees (ESAT) A few good practices can include: Realistic compensation

Tips on Maxing Out Your Chat Services

Companies today are constantly trying to improve their websites to make it stand out and have that “wow” factor amongst its users. Whether it is the amount of information on the site, or how many tabs a company can squeeze onto one page, these features all fall short to the ever important Customer Service. Users want and expect the same standard of Customer Service as they would if they walked into a brick and mortar store. Companies find themselves asking, “How can we provide the same Customer Service through a website??” The answer is, effective Live Chat! Listed below are 4 key steps to take to help ensure your Live Chat services are being used to their full potential: Monitoring website traffic It is essential to monitor website traffic in order to understand peak hours. This allows businesses the ability to gain a deeper understanding of their website and when their “busy hours” are. Monitoring website traffic also allows the company to see when the best opportunities are to increase conversion. Proper identification of these trends ensures the efficient allocation of resources. Award more authority to agents Businesses must grant more authority to their agents to allow them to make the final selling decisions while interacting with potential customers. Companies should want their agents to feel empowered while interacting with the customer. If agents are not properly equipped it can lead to loss of sales and revenue. Agents must be provided with detailed knowledge in relation to providing quality customer service and be given a greater freedom to carry out the interaction with the customer. Agents should be allowed to freely exercise their up-selling and cross-selling skills to close the sale. Know your customers One of the most invaluable pieces of information a business can receive is the customer’s feedback. Feedback provides the company with vital information in regards to what they are doing right and even more so, what they are doing wrong in the eyes of the customer. Knowing this information helps improve your businesses customer satisfaction level and allows you to deliver exactly what the customers desire. The easiest way to get to know your customers is through basic customer surveys that can be offered to the customers at the end of a live chat session. The customer can then describe their experience and give the feedback all businesses long for. Improve efficiency of live chat process Providing live chat services on a company’s website not only improves online sales and customer satisfaction, but it also helps shorten the sales cycle. By providing live chat on the website, it allows customers questions to be answered swiftly and accurately. To improve the efficiency of the live chat process, businesses can use advanced features like canned responses, push URL’s, and also screen sharing. These features allow agents to respond faster and therefore increase the customers overall perception of the interaction in a positive way. To extract the maximum benefits possible from live chat services, businesses must focus on improving their live chat process. This by no means is an easy task, but we are confident that starting with above tips, it will definitely help get the ball rolling in the right direction. Trust us; it is what the customers want.

5 Reasons Insurance Agents Work for Etech

Working as a general lines insurance agent at a call center may provide hesitation or concern in some insurance agents – Etech agents disagree! Etech insurance agents enjoy their job and are excited to come to work. Here are 5 simple reasons why working as an insurance agent at Etech proves to be ideal: Handling Taxing Situations With Ease The recent health care changes provide an interesting challenge to each team leader and agent. Agents know that each change will be handled with accurate information allowing them to feel informed instead of confused. Our agents are the bridge between old and new health care. Job Importance Etech agents gain a great sense of worth because of how important health care is to each customer. Agents are elated to tailor customers’ policies in order to fit their needs to become a healthier American. Leadership Account leaders, sales coaches, and trainers do an impeccable job of making each agent feel like part of a team instead of an employee through continuous development and positive coaching. Agents know that they are never alone in any situation and can call on a leader to assist them through each opportunity. Etech agents place an immense amount of value on how their leaders are experienced in their field and encourage one-on-one interaction. Co-Workers Agents at Etech know that that they are part of an uplifting team with not only great leaders, but great team members as well. Each team provides a unique sense of fellowship among one another causing a work atmosphere of such enjoyment that coming into work is an exciting task. Applying Knowledge Team members rest assured that the information they learn during training and throughout one-on-one coaching sessions is not obtained in vain. Etech agents apply the skills needed to become an outstanding insurance agent on a daily basis, constantly providing the best and most accurate information to each customer. Etech sets the stage for what an ideal insurance agent in a call center environment should be a part of. Etech insurance agents take pride in knowing that they are part of something that does not stop at being an employee, we are a team.

4 Things to Consider When Managing a Multi-Channel Contact Center

With rapidly developing technology and various ways of communication, it has become essential for Call Centers to transform their operations to meet these changes. Advanced communication devices, supporting enterprise systems, mobile tablets, online websites, and smartphones have opened up large avenues for the customers to get in touch with companies and their contact centers. Even with this daunting and changing landscape, Multi-channel contact centers expectations from their clients remain the same. To provide an excellent customer experience and remarkable customer service, regardless of the communication vehicle. Listed below are 4 key elements every contact center should be focusing on to ensure they are prepared to handle the Multi-Channel environment: Efficient Interaction Management Solution/Software An efficient interaction management solution is necessary for any multi-channel contact center as it helps them to quickly respond to questions and cater to customer needs. Until now many contact centers relied on legacy communication software that provided point based solutions. These solutions were administered or managed separately, were hosted on different platforms, and provided far less information sharing of customer interactions across different channels. With the increase in communication channels and demand of the customers, these out dated solutions simply would not cut it. Businesses must have an efficient mechanism which allows them to have an almost lightning fast responsiveness to customer queries and interactions. In order to handle such vast interactions, contact centers need a unified communications platform to handle the customer questions and issues. Modern interaction management solutions/software provide a unified communications platform for customer interactions by combining IVR, email, chat, web, fax, computer telephony, outbound dialers, as well as workforce management applications. These solutions/software help to increase revenue, improve customer satisfaction and reduce overall costs. Performance Management Reporting Many modern interaction management softwares provide for real-time collection and processing of crucial data on customer interactions. This software ensures greater visibility and insights into the contact center operations. These solutions provide for a robust, comprehensive and sophisticated performance management reporting which gives the management a holistic view of any business transactions and customer interaction. Having a contact center that can provide the client with real time interactions and business intelligence is a huge value add so be sure to seek out a contact center who can provide this. Proactive Multi-channel testing With emergence of IP telephony and complex unified communication platforms, it has become imperative for contact centers to conduct regular testing of these multiple channels of communication to ensure they are working correctly. Proactive Multi-channel testing is essential to ensure optimized performance and excellent customer experience. Proactive multi-channel testing ensures that the management has completed information on the performance of the communication channels. The last thing a client or contact center wants is to have an agent sitting idle because of a technical issue so be sure that your contact center has a system in place where they regularly check their channels of communication. This will give all parties involved the peace of mind that all operations are handles smoothly and seamlessly. Communication solutions monitoring Monitoring of unified communications solutions ensure that the customer experiences seamless performance, connectivity, and service. Communications solutions monitoring provides more visibility into the complex communication solutions that can help in faster troubleshooting in case of any complications or problems. Constant monitoring helps in maintaining smooth performance and helps contact centers reap full benefits of their investment in advanced technology. Managing the multi-channel contact center is essential in order to efficiently cater to the customers who are adopting new approaches and using new diverse channels for customer service.

Key Metrics You Must Track and Understand To Ensure A Great Customer Experience

Excellent customer experiences are a vital aspect for the success and growth of any business. The customer experience is powerful and differentiating factors that can help businesses consolidate their customer base through strong customer loyalty to assist in increasing revenue. Companies that focus on providing holistic customer experiences can ensure they will build a strong customer base and individualize themselves from their competitors. Top-notch customer experiences can help develop an emotional bond that drives them to buy a company’s product or service on multiple occasions. To get the best ‘value for their money’, customers turn to various mobile apps, social media, online comparison shopping, and customer reviews before making a purchase. Companies must ensure that customers get the same level of customer experience across all touch-points. There is only one boss—the customer. And he can fire everybody in the company from the chairman on down, simply by spending his money somewhere else. – Sam Walton, Founder Walmart Customer experience metrics help to quantify the overall experience in which customers have across all touch-points. It is the key indicator of a company’s success and relationship with their customers. Some of the metrics businesses should track to ensure supreme customer experiences include: Average Revenue Per User (ARPU) Average Revenue Per User (ARPU) is a widely used metric across various industries and is derived by dividing the total revenue generated by total number of subscribers. It calculates the amount companies bring in from customers or how much each subscriber buys from the company within a specific time frame. A company can increase the customer experience and ARPU by focusing on up-selling and cross-selling methods, offering bundled packages, and using scalable pricing. ARPU can reveal which layer of customer acquisition you need to improve upon and what methods are needed to improve customer experience. Customer Lifetime Value (CLV) Customer Lifetime Value (CLV) can be defined as the expected value of profit generated by a business due to the relationship with a customer over time. Customer experience is very much closely related to CLV and is a critical driver because the quality of customer experiences can greatly impact CLV. Every customer interaction during marketing communication, sales contacts, service/product delivery, and customer service can improve the customer experience and then positively impact future buying behaviors. Customer Loyalty Customer Experience metrics include: Customer Satisfaction, Recommendation, and Customer Loyalty. These can measure the response or behaviors of customers and the result of their experiences after their interaction with an agent or representative. Businesses must provide a positive customer experience to reap the benefits of increased customer loyalty. In hindsight to this, quality customer experiences will ensure that businesses receive a greater profit, and the likelihood of their customers to recommend product and services to others. According to the Temkin Group Report published in March 2012 (1), there is a high degree of correlation between customers’ experiences and their likelihood to recommend a company and to consider purchasing more products and services from that company in the future. Share of Wallet The Share of Wallet metric can be defined as the share of dollars that customers are spending on a particular brand. Share of Wallet can be used by companies to identify which customers prove to be most loyal. This metric can also be used to increase repurchase options and assist companies in knowing about competitors. A higher share of the wallet metric shows that companies are providing higher customer experiences and are enjoying a greater customer loyalty. In today’s economy, customers have a wide variety of choices. With competition getting fierce, it is very important to retain customers through excellent customer service. Properly understanding customer’s needs and expectations will help companies gain valuable insight so they are able to make changes in product offerings, and have the ability to deliver high quality customer experience to improve customer relationships. (1) Temkin Group Report March 2012

8 Simple Tools to Providing Exceptional Customer Service

The common denominator between positive customer behavior and efficient customer engagement is, you got it, customer service! Providing white glove customer service will make a Remarkable Difference for your customer, and will compel them to remain loyal to your business. Any type of business, whether it is traditional brick-and-mortar or an online business, needs to provide excellent customer service to ensure customer needs are met. According to the RightNow Customer Experience Impact Report, 89% of consumers began doing business with a competitor following a poor customer experience. Discussed below are eight powerful tools in which a company can make a Remarkable Difference by providing superior customer service. Respond Quickly Customers want to feel important when visiting your store/website. One of best ways to do this is to listen and respond to your customer. If a customer walks into your store and asks a question and it takes a sales associate 10 minutes to answer, that customer is going to have a poor customer experience. If a customer visits your website and begins a live chat session to ask a question and gets no response, that customer is going to have a poor customer experience. Timeliness is truly key to ensuring that customer service is on par with where it should be. Failure to respond in a timely fashion pushes customers to other competitors faster than almost anything else. Leverage Customer Intelligence To improve customer service, companies should leverage crucial business insights and vital information pertaining to customers’ likes, dislikes, and purchasing behaviors. These vital insights can be used to determine exactly which customers they are serving, what their needs are, and what their expectations are. If a company takes into account these particular insights, they are sure to increase customer perceptions on the customer service they are receiving. Empower the Agents Companies that empower their agents to make independent decisions, think differently, offer flexibility, and add their own touch to the customer service piece, consistently show an increase in customer satisfaction and customer loyalty. By doing so, it allows agents to act independently and bring a variety of styles to the customer service process, which will ultimately improve customer satisfaction. Customers like the feeling of interacting with a real person and not some scripted robot who says the same thing to every customer regardless of the situation. Step Into the Customer’s Shoes We all know the feeling of being the customer at some point or another. Make sure that whether it is a phone agent, chat agent, or anyone from your company interacting with your customers, they can empathize with the customer and the situation they are facing. Sharing this mutual feeling and understanding will make your customers more relaxed and lead to them having a positive overall customer experience. Provide Easily Comprehensible Information Customers will contact businesses to obtain solutions for their questions and problems. Typically, customers can become irritable and unsatisfied when they are provided with unclear or incorrect information on items such as improper details, pricing, and policies. We have to remember when interacting with our customers that most of them will not know and understand our businesses as well as we do. The last thing a customer wants to here is some confusing business lingo that they have never heard before. So keep it simple and clear and the customer will feel much more relaxed. If agents provide easy, precise, and actionable information, it will create a positive and lasting impression in the minds of customers. Going that Extra Mile I think I speak for all of us when I say that I love getting something “extra.” Aside from what is expected, customers will truly be impressed if a representative goes above and beyond to provide them with something additional. Whether it be phenomenal customer service, or offering free shipping on an order that normally does not qualify for free shipping, customers love feeling like they received something extra. By showing your loyalty and care for your customers, they will turn around and share it right back with your business. Going the extra mile is one of the fastest ways to create an invaluable Customer Service reputation. Customers just want to be satisfied with the companies they choose, and those who receive A+ service remember the additional efforts representatives provided, and can ultimately lead to a more fulfilling agent work experience. Have Detailed Knowledge Agents must have the necessary training and detailed product knowledge on the businesses they represent. Agents must also be aware of the latest developments within the business so they are able to roll out the information quickly and accurately according to the wants and needs of their customers. Business holders must always make sure their agents are aware of any updates, new product arrivals, offers, and discounts so they can present it to customers when needed. This is important because a lot of the times, this agent to customer interaction is the first impression of your company to the customer and you want to ensure it is perfect. Learning from Mistakes It is inevitable that mistakes will occur during day-to-day operations, so it is important agents learn from their mistakes to avoid repeat incidents. All mistakes should be viewed as learning opportunities where feedback can be given in positive ways to correct behaviors and not the mistake itself. High levels of customer satisfaction stem from those who experience a Remarkable customer service interaction. This in turn makes them loyal towards the companies that represent them. When a satisfied customer is pleased with a business, they become brand advocates and are likely to recommend the services of the businesses to other potential customers. Companies that strive to provide a Remarkable experience are consistently top choice among the everyday consumer.

Important Practices for a Successful Live Chat Session

The benefits of having an online chat feature on a website seem to just keep growing and growing. With the rapid and continuous growth in technology, more and more consumers prefer to do their online shopping via laptop, tablet, mobile phone etc. When companies implement a live chat service on their website, statistics show an increase in online conversion rates and also a boost in customer experience. Customers are able to receive immediate answers to their questions in real time. Customers’ questions can range from product details to delivery options, and having a live chat agent there to answer these questions leaves the consumers feeling satisfied and confident with their purchase. Live chat not only proves beneficial in answering typical customer questions, but also shows its value during crucial purchasing points in the customers buying process. Chat agents are able to engage with consumers and really find out what it is the consumers are looking for. Below we will look at some practices that will help companies get the biggest benefit from using chat on their websites. Answering Customer Inquiries Accurately It is critical to have a group of chat agents who are skilled in interacting with customers and knowledgeable about your company’s products and website. Having these agents there to assist and guide your customers significantly improves customer satisfaction levels and creates happy loyal customers. Giving accurate answers to customers leaves them feeling confident in their purchase, eliminating the need for them to have to call in to a customer contact center with follow-up questions. According to a Live Chat Effectiveness Report, ¹ 88% of online shoppers rated product/service knowledge of an agent as an important factor in their online interaction, while 83% of online shoppers feel the speed of an agent’s response is an important factor for a successful chat session. Having trained agents available who can quickly and accurately answer customer inquiries will result in happy (and repeat!) customers. Answering Customer Inquiries on a Broad Range of Categories As mentioned above, having a group of highly-skilled agents to take chats is critical. Companies must provide the appropriate training to agents to ensure they are high quality and are ready to interact with customers. Having this training increases the agents’ confidence and overall skill which allows them to have better and more efficient interactions with customers. The Live Chat Effectiveness Report states that 63% of online shoppers agree that agents should be able to efficiently answer questions related to “Product Details” through online chat. Shoppers also stated how important it is that agents efficiently answer questions pertaining to specific categories like customer service questions, delivery status, and pricing options. With agents having the ability to answer questions accurately in a broad spectrum of categories, the overall perception of the company amongst its customer base will be a positive one. Chat Availability When it comes to chat availability hours, there isn’t much room for flexibility. In our modern world of online shopping, having round-the-clock chat services is important due to the fact that it allows customers to shop and ask questions whenever they feel comfortable to do so. According to the report, 77% of online shoppers feel that 24×7 chat availability was important to them; 84% say that making chat available on weekdays after work hours and on weekend days is important as well. Whether it is Saturday morning at 9 A.M or a Tuesday night at 11:30 P.M, if a customer wants to chat in and make a purchase, an agent needs to be there to assist them. Live chat is quickly proving to be the “preferred” communication channel for handling customer inquiries. Customers doing their shopping online want their answers quickly and accurately, and Live Chat agents are able to provide that. With the increase and ease of accessibility in technology, more and more customers are turning to the online world for not only shopping but everyday activities such as banking and bill paying as well. Companies must adapt to this trend and meet their customer’s needs, by providing chat availability at all times.  

Social Media: The gateway to your customer

Social Media is turning out to be a game changer for many companies that provide customer service through various communication channels. E-retailers can efficiently use social media to improve customer service and satisfaction because online consumers are turning towards social media as a primary communication channel to get in contact with them. No matter how large or small an E-Commerce company is, social media is needed to have an efficient customer service mechanism that caters to the needs of consumers, but also helps to build a strong and loyal customer base. Social media is a potent medium Social media has allowed consumers to ‘vent’ their anger, express their opinions, and voice any thoughts about positive or negative customer experiences. Any negative customer experiences can immediately go viral on social media sites, which can then affect customer relationships. However, social media does allow E-retailers to rapidly reply to customer inquiries and enable them to meet and exceed the expectations of their online consumers that are active on social media sites. Platform to showcase competence Social media provides a very dynamic platform for online consumers to convey their complaints and grievances to companies directly. This allows businesses to show their competence and perfectly leverage opportunities and utilize social media to showcase their company. The act of effectively engaging consumers on social media will help to build stronger customer satisfaction and trust of the company. Fast and easy Social media customer service provides a fast and easy way to cater the needs and requirements of online consumers. By using Social media customer service, it can help E-commerce companies save time and money because they can resolve customer related issues in real time to avoid wasting time. Higher customer satisfaction The most important thing for any E-retailer is to provide superior customer service and satisfaction on their website. When customers receive a reply from a company within a short time of their inquiry, it greatly increases customer satisfaction. E-retailers are then able to create a strong and loyal customer base by continuously updating consumers about new products, discounts, promotions, or issues by sharing it on social media sites. Satisfied customers will then turn into brand advocates on social media sites by bringing in new business opportunities. With such loyalty in a customer base, companies can look forward to creating a positive brand image.

Superior Customer Service – Keys for Success in the Contact Center Industry

Rapid growth of E-commerce websites, social media, changing technology scenarios, has catapulted online customer service expectations to a higher level. It has also made it challenging for contact centers to provide efficient customer service. With many communication channels, customers expect the same level of customer service to be provided across all platforms. As a result, contact centers have to escalate their efforts and processes to provide better customer service and an enhanced customer experience. According to the Avaya Consumer Preference Report, only 26% of consumers responded positively when asked if they believe customer service centers provide great support. This shows a gap and room for improvement to provide better customer service by contact centers.   Figure source: Avaya Consumer Preference Report 2011 Importance of customer service Providing quality customer service is essential for any enterprise. The one thing that distinguishes the call center and creates strong customer loyalty towards businesses is quality customer service. Enterprises put in an immense amount of time, money, and resources to provide quality customer service to customers. They are all looking for quality customer service that will create a positive customer experience and enhanced customer satisfaction. Call centers must ensure their agents are aware of the importance of excellent customer service. Call Centers can do this through various training sessions and programs. The training should include but not be limited to: principals of customer service, customer preferences on products or services, customer emotions associated with products, and how to exceed customer expectations. Best Practices for improving customer service Call centers can utilize the latest technologies and software to improve customer service. The latest speech analytics softwares now enable call centers to capture, analyze, and perform actions on crucial data captured from customer interactions. In turn, call centers are able to obtain valuable insights into customer behavior patterns and make decisions based on how to improve the customer service experience. Call recording and monitoring help to enhance agent performance which then improves the overall quality of customer service. Errors and defects in the agent performance and call center procedures can be identified and removed as a way to improve customer service. As a result of locating errors and defects, call centers can provide additional training to agents as another effective way to improve customer service.

Etech India: Inspiring Journey of an Offshore Contact Center

On September 26th, 2003, a group of 25 committed professionals filled with aspirations of strengthening our company were challenged with the goal of expanding our operations into one of the most developing states in India, Gujarat. And today, on the verge of celebrating our 10th anniversary, Etech Global Services employs over 650 team members running successful operations in both Gandhinagar & Vadodara, and recognized as a global leader in the Business Process Outsourcing Industry. My name is Matt Rocco. I am president, COO and team member of Etech. I have visited the great state of Gujarat on numerous occasions. When I look back on our journey, I find my heart filled with gratitude to many who have helped us to achieve our dreams. We are most grateful to Gujarat’s government, led by Chief Minister Narendra Modi, who has been very instrumental and cooperative throughout the years. His positive business policies and responsive approvals to Etech requests have helped to establish Etech as a leading BPO company in the area. I believe that not only has Gujarat been good for Etech, but that Etech has been good for Gujarat! We have been a pioneer of introducing the emerging BPO industry to all the talent and resources that Gujarat has to offer. The wonderful efforts initiated by Chief Minister Modi towards human resource development in Gujarat has provided Etech and other companies access to a talented pool of 700,000 graduates coming out of Gujarat each year. The contributions of the Gujarat government coupled with Etech’s profound work culture, safe environment, and servant leadership model has positioned Etech has an employer of choice in Gujarat. Etech Global Services, a global customer interaction/acquisition and contact center services solution provider, has a vision to make a remarkable difference for our customers, our people, and within our communities. Headquartered in Nacogdoches, Texas, USA, we have expanded US operations to include centers in Lufkin, Rusk, and Dallas, Texas, Huntington, West Virginia and Palm Beach County, Florida; and offshore centers located in Gandhinagar and Vadodara in Gujarat in India, and Montego Bay Jamaica. For over a decade, Etech has been helping companies by providing innovative technology, industry-leading service, stellar CSAT scores, and high performing sales solutions that enable our clients to build stronger brands, strengthen customer relationships, and gain market share. While celebrating the completion of 10 eventful years in India, we are humbled to have been supported by so many of our customers, communities and the government of Gujarat. We look forward to achieving further success together in the years to come.

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